Privacy Policy

Last updated: August 7, 2025

Introduction

At Vexa.ai Inc. ("Vexa.ai", "we", "us", or "our"), we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our meeting intelligence API services and business meeting assistant solutions.

Information We Collect

Personal Information

We may collect personal information that you provide to us, including but not limited to:

Name and email address
Company information
Billing information
API keys and authentication tokens

Meeting Data

When using our services, we may collect:

Meeting audio and transcripts
Meeting metadata (time, duration, participants)
Chat messages and shared content
Usage statistics and analytics

How We Use Your Information

We use the collected information for various purposes:

To provide and maintain our services
To process your transactions
To improve our services
To send you technical notices and updates
To respond to your comments and support requests
To detect and prevent fraudulent activities

Data Security

We implement appropriate technical and organizational security measures to protect your data. These measures include:

Encryption of data in transit and at rest
Regular security assessments
Access controls and authentication
Secure data centers and infrastructure

Data Retention

We retain your personal information and meeting data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law.

Your Rights

You have the right to:

Access your personal information
Correct inaccurate data
Request deletion of your data
Object to processing of your data
Export your data

Cookies

We use cookies and similar tracking technologies to track activity on our service and hold certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

Changes to This Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

Contact Us

If you have any questions about this Privacy Policy, please contact us at: